My Last To Do List: In Case of Emergencies

As I mentioned in my 2022 recap post, one of the things I completed last year was what I call my last to do list.  Actually it is more of a file with a bunch of documents and a to do list in it, so let's just call it the In Case Of Emergencies (ICOE) file. If you have not read my first post of this series about trust and estate planning, you can read it here. 

This is basically a file that you can tell your emergency contact the location of so if something happens to you, they can go and get it and have a one stop shop of where things are and what they may need to handle for you. This is something that my grandmother had and after she passed away, it was so easy to arrange her affairs, since she had already done most of the work for us. After that, I decided to hone and combine a couple of the lists that I already keep for myself and update my file so that my loved ones would have a roadmap for me. Obviously this changes over time, so I have put it on my yearly purge and organize task list as something I revisit and update once a year. 

Important Docs: I basically have a big thick plastic ziplock bag (like this one) that I keep all of my grab and go important documents in. This includes the lists I will reference below, but it also has things like my trust documents, birth certificate, passport, deed to my house, title for the car etc. I also keep a paper copy of each of my bills so that the account number and phone number to contact are handy. Obviously this could be found online but I like to take the "belt and suspenders" approach. 

Vaccinations! (this can be uploaded online now too)

Other Important Items: This is also not on a list, but I keep any old memory cards or external hard drives with photos etc. in the same bag. I know most things are in the cloud now, but I have a lot of older photos that I have not put in the cloud so those are kept on hard drives for the time being. 

List of bills: This is a printout of an Excel spreadsheet of what bills I have, how they are paid, when they are due, and how much they normally are. Most of my bills are on autopay, so I have also noted whether it comes from my bank account (like the mortgage) or the credit card that I use for autopay. I only use one credit card for anything I have autopay on and use a different card for any online purchases and a third card for brick and mortar purchases. This way if the card that I carry around with me gets lost or stolen, I do not have to go back and update all of my online and/or autopay details. I also have this list saved in a Google drive folder that I share with my emergency contact so that it can be accessed online as well. 

List of bank accounts, retirement accounts etc.: This is also an Excel spreadsheet; I do not put account numbers on this, but it is a list of where the account is, what type it is, and who is the beneficiary. This includes my loan for my mortgage. 

List of properties: the deed or deeds should be in the file anyway, but it could also help to keep a list of the address(es) of any properties in the file too. I have also noted who my mortgage is with and approximately how much I have left on my loan (to be updated once per year). 

List of email address and passwords: this is also up to you and can be stored electronically and shared instead. You can also get a password vault app that can be shared. However, my list is not long; it only includes sites that I think people would want to have access to, such as my Google account, which is where all of my photos and such are. Also this can be retrieved in some cases after your death, although I did read that the Apple iCloud data is not transferrable. To be safe, I would share your login with someone if the information is important! 

Where is this file? Most importantly, tell someone where this file is and how to access it if it is in a safe or somewhere locked. 

Just a side note, as I have mentioned in the past, this file is also the very same one that I would grab if there were a fire heading my way, and because of this, it also has cash in it. I also have a box of photos (hard copies) and a go bag with a change of clothes and some food as part of my emergency prep kit, but if the fire were coming fast, I would just grab the ICOE file and skedaddle. So it satisfies two different purposes. 

Do you have a ICOE file or a Go Bag? Is there anything that I do not have on my list that you have on yours?